Responsibilities:

• Provide high level administrative litigation support to multiple attorneys
• Transcribing and typing correspondence, memoranda and legal forms
• Proofreading and ensuring quality of legal documents (formatting, using templates etc.)
• Respond to a high volume of phone calls; transmit messages accurately and promptly
• Maintain organized and updated litigation files and billing files
• Maintain updated matter and client lists
• Maintain calendars and schedule appointments, meetings and conference calls
• Review and prepare new client matter forms
• Process check requests and expense reimbursements
• Process incoming and outgoing mail
• Document scanning, profiling and retrieval
• Assemble deposition prep and/or trial prep binders
• Retrieve public documents and/or filings om
• Compare (Redline/Blackline) documents
• Perform other additional administrative duties as needed

Qualifications: 

• Minimum 5 years of legal experience as a Legal Administrative Assistant
• Defense litigation experience required, Medical Malpractice experience is a plus
• Bachelor’s degree is a plus
• Must be efficient in document production and accuracy
• Must have intermediate to advanced skills in Microsoft Word, Outlook, PDF-A, Excel and PowerPoint, including advanced skills in the use of TOCs, TOAs and styles
• Experience using traditional and digital methods of dictation
• Must exhibit well-developed interpersonal and client relation skills
• Exceptional verbal and written communication skills required
• Military experience welcome

Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Administrative Assistant is 35 hours per week.

Harris Beach is committed to an inclusive environment and we welcome applications from diverse candidates. Harris Beach PLLC is an Equal Opportunity Employer.

The firm’s policy prohibiting unlawful discrimination applies to all aspects of employment, including hiring, placement, assignment of duties, training, promotion, compensation & benefits and termination. It is the policy of Harris Beach PLLC that all applicants and employees enjoy a positive, respectful and productive work environment, free from behavior, actions or language constituting unlawful harassment. Accordingly, harassment or discrimination of any kind based on an individual’s race or color, sex, age, religion, national origin, marital status, disability, military status, genetic predisposition, carrier status, sexual orientation, citizenship status, creed, domestic violence victim status or any other legally protected status is strictly prohibited. Harris Beach complies with the provisions of the Human Rights Law, all other State and Federal statutory and constitutional non-discrimination provisions including non-discrimination on the basis of prior criminal conviction and prior arrest.